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PTArchive manager
Coordinates the classification structure and descriptive criteria.
Saulo · Archive and memory
The memory of the Congregation remains alive and accessible.
A reference for preserving and finding the documents of the Congregation.
A structured archive makes the memory consultable and helps preserve the originals.
From daily difficulty to a concrete response
Preserving is not enough.
You need to be able to find it.
When archives follow different criteria and searches depend on individual memory, finding a document takes time and exchanges between people and offices.
Saulo brings descriptions and materials together in an organised archive, making consultation less dependent on those who already know the individual collections.
Getting started
Organize documents according to the needs of your institute.
Choose the documents from which to start and agree on the criteria for describing them and making them available for consultation.
- 01
Locate the first archive.
Select the materials to organize, distinguishing current, storage and historical documents.
- 02
Define classification.
Set ownership and descriptive information to be filled consistently.
- 03
Make sources consultable.
Insert digital files and assign permissions, progressively expanding the available archives.
Responsibilities and access
To each their own task.
Access according to role.
Consultation of documents depends on the privileges assigned. Roles and areas allow work to be organized according to the responsibilities of the Congregation.
Enabled operators
They catalog the materials and update the relevant archives.
Authorized consultants
They search and consult the documents accessible to their role.
Features
The tools
for daily work.
Hierarchical owner
Insertion and search of documents through a classification structure, also adopting and customizing available holders, such as the CNEC one.
Search cards and keys
Description by author, title, date, subject, keywords, topic and location or signature.
Text search
Indexing of textual documents to search for content occurrences. Digital copies must contain searchable text for this type of consultation.
Multimedia archive
In addition to texts, storage of images, videos, audio, spreadsheets, presentations and other computer files.
Configuration and training
Let's start with how you work today.
Together we evaluate needs, people to involve and the first useful step for your Congregation.
Let's talk about Saulo ↗